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SPAR UK Community Cashback Scheme - Terms and Conditions

  1. Grant Provider: SPAR (UK) Limited (“SPAR” or the “Grant Provider”) Hygeia Building, 66-68 College Road Harrow, Middlesex, HA1 1BE.
  2. By submitting an application for a grant, applicants are deemed to be bound by these Terms and Conditions governing the Scheme and by any other requirements set out in related promotional materials. If an application is successful, before providing a grant, the intended recipient of the grant must also agree to be bound by these Terms and Conditions.
  3. The title of the campaign is the Community Cashback Scheme (the “Scheme”).
  4. Grants under the Scheme will be awarded to voluntary or community organisations at the discretion of SPAR. This list is not exhaustive and there will be many other types of organisations that will be funded. However, unfortunately, applications are not eligible from or for:
  • Individuals
  • Community Interest Companies with shares (CIC’s)
  • Community Interest Companies with guarantee that are less than two years old
  • Profit-making organisations
  1. Applicants for grants are open to UK residents (England, Scotland, Wales and Northern Ireland mainland only) aged 16 or over, excluding employees, and their immediate families, ofSpar or any SPAR holding companies, subsidiaries or associated companies.
  2. If applicants are under the age of 18, the applicant must obtain written parental or guardian consent to apply. The Grant Provider may ask the successful applicants and intended recipients of a grant to provide proof of age.
  3. The Scheme will be live for applicants from 00:01 on 14thApril 2022 until 23:59 on 4th May 2022 (the “Scheme Period”). There is no fee to submit an application and no purchase necessary.
  4. All applications received after 23:59 on 4th May 2022 will not be counted.
  5. Grants: There are thirty grants made available by SPAR across five different regions as part of this Scheme:
  • Scotland (CJ Lang & Son Ltd)
  • Northern Ireland (Henderson Group)
  • South West England (Appleby Westward Group Limited)
  • North England (James Hall & Co Ltd)
  • Wales, Midlands, South-East and London (A.F. Blakemore & Son Ltd)

There will be six Grant’s available per region as part of this Scheme:

  1. One £10,000 grant
  2. One £5,000 grant
  • One £2,000 grant
  1. Three £1,000 grants
  2. The thirty successful applicants will be selected by SPAR, at SPAR’s discretion and so as to provide a broad representation across Great Britain and Northern Ireland. The successful recipients will be announced between 12th May 2022 and 30thJune 2022 by press release, website and through the Grant Provider’s social media channels which include Facebook, Twitter and Instagram. Please check the Grant Provide’s pages for updates.
  3. All entries will be considered for a grant with SPAR and its holding companies choosing which organisations receive each grant at SPAR’s total discretion.
  4. Grant’s will be awarded by SPAR UK following receipt and consideration of an overview of how the grant money will be spent on the voluntary or community organisation nominated in accordance with paragraph 13 - 15 below.
  5. To apply for a grant, go to SPAR UK website via the form at www.spar.co.uk/community-cashback or if in SPAR NI www.spar-ni.co.uk/community-cashback
  6. Each applicant may only apply for one organisation during the entirety of the application live period. Multiple applications by the same applicant will not be considered.
  7. Each application will need to include:
  • Contact details of the applicant
  • The name of the organisation that the grant would be for
  • Why they should receive the grant (explaining the exceptional service they have shown in their local community in max 300 words)
  • Information on what the grant would be spent on
  • Entries must also include contact details for someone at the organisation
  • Nearest SPAR store
  1. Internet access and valid email address is required to enter.
  2. Any content which contains discriminatory, offensive, explicit material, will be removed and deleted, and the application will not be considered by SPAR.
  3. The Grant Provider will not accept applications that are:
  4. automatically generated by computer; or
  5. incomplete.
  6. In applying, the applicant confirms that it is eligible to do so and the organisation who would receive the grant is eligible to claim the grant if awarded. The Grant Provider may require the applicant to provide proof that the applicant and the recipient are both eligible to enter the Scheme and receive a grant. If there are any queries in relation to eligibility, SPAR’s decision shall be final.
  7. Grant Conditions:

i.100% of the grants must be put towards the funding of a local voluntary or community organisation within the applicant’s local area.

  1. Any successful recipient of a grant must agree separately to be bound by these Terms and Conditions, before payment of any grant will be made to the recipient.

iii. The successful recipients must show proof to SPAR within 6 months of receiving the grant that 100% of the funds have gone into supporting a local voluntary or community organisation. If the successful applicant cannot prove to SPAR that the grant has gone to a local voluntary or community organisation , then SPAR reserve the right to reclaim the grant.

  1. Each of the successful recipients of grants will be selected, from the applications submitted, by SPAR and the relevant regional holding company i.e CJ Lang & Son Ltd for Scotland.
  2. The grants will be given based on the strength of the applicant’s story, the recipient’s levels of dedication to their community and the credibility of what the grant would be spent on and its impact for the local community. However, ultimately, SPAR has absolute discretion in selecting the grants it wishes to support and SPAR’s decision will be final and binding.
  3. The successful applications and recipients will be notified via direct correspondence via the contacts details given in the application form. The successful applicants/recipients will then have 7 days to respond to confirm acceptance of the grant. If an applicant/recipient does not respond to the Grant Provider within this time, they will forfeit their grant and the Grant Provider shall select another applicant and recipient from all remaining valid entries, based upon the same selection criteria.
  4. All grants will be given to the recipients within 6 months of the application close date (4th May 2022), pending compliance with these terms and conditions, and background checks on the successful recipient organisation. If a chosen person / organisation fails any background checks then a new applicant will be chosen by the Grant Provider and SPAR shall have no liability to the initial applicant/recipient by not providing a grant.
  5. The Grant Provider’s decision is final and binding in all matters and unfortunately no correspondence will be entered into with any applicant about why an application was accepted or rejected.
  6. The Grant Provider regrets to inform applicants that the Grant Provider’s accepts no responsibility for late, incomplete, incorrectly submitted, corrupted or misdirected applications, claims or correspondence whether due to error, omission, alteration, tampering, deletion, theft, destruction, transmission interruption, communications failure or otherwise.
  7. All successful applicants and recipients must, at the Grant Provider’s request, participate in reasonable promotional activity (such as publicity and photography) surrounding the awarding of the grant and future activity such as featuring in the 2023 Scheme Advertising through re-visiting 2022 successful applications to see how the grant has impacted their organisation and local community, free of charge, and they consent to the Grant Provider using their name and images in promotional material. If the applicant and the recipient are unable or unwilling to participate in promotional activity as described in this clause, the Grant Provider will be unable to award the Grant, and if already paid, the Grant shall be returned in its entirety.
  8. As far as permitted by law, the Grant provider and its associated agencies and companies will not be liable for any loss, expense or damage which is suffered or sustained in connection with this Scheme or accepting or using the grant. The applicants’ and the recipients’ statutory rights are unaffected.
  9. Grants are non-negotiable and non-transferable.
  10. If for any reason any aspect of this Scheme is not capable of running as planned, including by reason of infection by computer virus, network failure, bugs, tampering, unauthorised intervention, fraud, technical failures or any cause beyond the control of the Grant Provider which corrupts or affects the administration, security, fairness, integrity or proper conduct of this Scheme, the Grant Provider may in its sole discretion cancel, terminate, modify or suspend the scheme, or invalidate any affected entries.
  11. The Grant Provider accepts no responsibility for any damage, loss, liabilities, injury or disappointment incurred or suffered by the applicant as a result of the applicant entering the scheme or accepting the grant, except where it is caused by the negligence of the Grant Provider, its agents or distributors or that of their employees. The Grant Provider further disclaims liability for any injury or damage to the applicants or any other person's computer relating to or resulting from participation in or downloading any materials in connection with this scheme.
  12. The Grant Provider reserves the right at any time and from time to time to modify or discontinue, temporarily or permanently, this Scheme with or without prior notice due to reasons outside its control (including, without limitation, in the case of anticipated, suspected or actual fraud).
  13. The Grant Provider will not change the Scheme Period unless forced to do so by circumstances outside its reasonable control. If changed, the Grant Provider will take all reasonable steps to ensure that applicants who are bound by these terms and conditions will not be disadvantaged.
  14. If a recipient is selected to be awarded with a grant but then is deemed after award not to have complied with these conditions of the application, the application will be discarded and a new applicant will be awarded the grant. Any money paid to the receipient shall be refunded to the Grant Provider in full.
  15. The Grant Provider reserves the right to publish the names and counties of residence of the successful applicants and recipients.
  16. Applicants’ and recipients’ names, telephone number, address, and email addresses may be collected, stored and processed for the purposes of administering and assessing the application. This data will be retained for a maximum of 2 years, after which it will be deleted.
  17. By accepting the grant, the successful applicants and recipients agree that the Grant Provider may feature the applicants' and recipients’ name, organisation and photography for promotional purposes and the applicant confirms it is authorised to and hereby agrees to give the Grant Provider a non-exclusive, worldwide, irrevocable licence, for the full period of any intellectual property rights in the application entry to use, display, publish, transmit, copy, edit, alter and store the applicationfor such purposes.
  18. It is the successful applicants’ responsibility to comply (at their own expense) with any laws requiring payment of any tax, duty, levy or similar impost relating to the award of the grant, and SPAR shall have no responsibility in respect thereof.
  19. If there is any reason to believe that there has been a breach of these terms and conditions, the Grant Provider may, at its sole discretion, reserve the rights to exclude any applicant or recipient from participating in the Scheme.
  20. These terms and conditions are governed by English Law and shall be subject to the exclusive jurisdiction of the English Courts.
  21. This scheme is in no way sponsored, endorsed, administered by or associated with Facebook, or any other social media platform. The applicants and recipients understand that they are providing information to SPAR and its holding companies only.
  22. Successful applicants’ names and counties may be obtained by sending a stamped, self-addressed envelope to SPAR (UK) Limited Hygeia Building, 66-68 College Road Harrow, Middlesex, HA1 1BE no later than 7 working days after the closing date. Applications for a grant to this address will NOT be accepted.
  23. The personal information applicants provide will be used by the Grant Provider for the sole purpose of conducting this Scheme. Data will be handled in compliance with SPAR’s GDPR conditions and its privacy policy. Applicants can request access to the personal information the Grant Provider holds about them by contacting dpm@spar.co.uk. For applicants’ rights, please visit the Grant Provider’s privacy policy, available on the Grant Provider’s website at https://www.spar.co.uk/privacy
  24. By applying for this Scheme the applicants are deemed to have read, understand, and accepted all of the terms and conditions.